Done!

Did you know that there doesn't have to be a conflict between short-term rewards and long-term goal achievement? This week's episode of Done!, No. 675, is about a recent meta-study on what you can do to prioritize more easily so that you'll be grateful later. What immediate rewards have you linked to your long-term work? Write to me and give me examples — I'm curious. Here's how Mike Davidson manages to write shorter emails. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly

Is it OK—or even smart—to take breaks when you have a lot to do? Yes! In this week's episode of Done! you'll hear about a study that points to how you can contribute to a healthy break culture in your workplace. What does a beneficial micro-break look like for you? When do you take it? What do you do during it? Please, tell me in an email! I'm curious to hear. Do you know when the non-structure is the best structure? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both a

"Reply all." Who came up with that email feature that makes work life a bit more frustrating for many of us? In this week's episode of Done! you'll get help getting rid of some unnecessary emails. Give me an example of when you used a form to collect responses in a situation where it wasn't the obvious choice! I'm curious to hear about your positive experience, so please write to me! Here's how to avoid seeing what you cannot do yet! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied

It is effective to read email in batches — you probably already know that. But have you considered that you can batch in one more dimension at the same time? In Done! No. 672 today, I share an ingenious trick for handling email even faster that I received from a listener. Do you also use categories in your email the way Karolina does? If so, would you like to tell me what some of your categories might be? I am curious. Your email will, of course, be categorized in my inbox as an extra dear email with high priority! Notify that you will soon be on vacation! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneuria

When the projects are many, how can you keep track of them all so you avoid having tasks dropped in your lap at the last minute? This week's episode of Done! is about a good habit to adopt. Do you recognize yourself in my client's situation that I describe? How do you keep track of a large number of projects without something you need to do being missed until the last second? Write to me and tell me. I constantly see how other people have created order and overview in their own way, and it enriches me greatly. I am curious about how you have done it. Here's how to learn something new in less than 10 minutes. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from

Do you want concrete examples of what you could automate? In this week's episode of Done! you get exactly that, because today I'm sharing 10 automations that help me almost every day. Which automation do you have set up that comes to mind when you see my list? Tell me about it in an email. I want to hear and be inspired to test more automations than I have so far. Are you using OneNote, Planner, and To Do for the right thing? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instant

Meetings that start late have been shown to have more negative consequences than one might think. This week's episode of Done! - No. 669 – is about what you can do to reduce the risk that you are the one affected. What is your trick for always arriving on time to meetings? Send me your tips! I would like more suggestions than the four examples I gave here, so I am curious about what you have to share. Are you prepared for the unforeseen? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be app

Do you fear that you will lose your job to AI? Or are you eager to get rid of work that an AI could do instead? Today's episode of Done! is about one thing you can do to stay one step ahead in the AI transformation of our work. What is the most recent task that you now let an AI do? Tell me in an email and inspire me to do the same! Have you tried rewarding yourself with something you almost need? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your p

Everything that can be done is not what must be done right now. In this week's Done!, you'll hear how an old ship model lightened my heavy workload (and how you can achieve the same effect). What tricks do you use to ease your workload when it's too much? Write to me and share. Naturally, this is a structural aspect that affects most of the people I help, so I'd love to hear what works for you. Have you heard what Horatius can teach us about getting started? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and met

If you have a folder structure in your email, you have probably noticed that some emails belong in several folders at the same time. Then it helps to use categories as a complement.  In today's episode of Done! I suggest how to choose which categories to use. Which categories have you chosen? Give me examples in an email and let me know. I am curious to see how you do it. Have you tried getting small tasks done automatically using Microsoft Power Automate yet? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and

Have you been put in charge of something big and don't know where to start? This week's episode of Done! is about how you can get a lot of help from Microsoft's new agent, Project Manager. Have you tested the Project Manager agent in Planner? What kind of plan was it, if so? Write to me and tell me, because I'd love to hear! Say goodbye to never-ending piles of digital email clutter and hello to feeling caught up! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at wo

Do you really need to attend every meeting where someone like you needs to be present? Today's episode of Done!, no. 664, is about a type of meeting you could have fewer of. Do you have an example of what a duplicate meeting is for you? Tell me about it. The team leader example came up in a structure training session recently, and I'd love to hear more. Did you know that you can let inadequacy be a clue to your next step? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly b

Do you have lingering, overdue tasks left on your list from last fall? I think you should get to let those go. This week's episode of Done! is about how you can avoid feeling like you're behind. How do you typically handle overdue tasks that linger, red, on your list? Write to me and let me know, because of course, I run into this too sometimes. Your tip is pure gold to me. Have you tried this to reduce your workload at the start of the year? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be

Automating your work sounds great, but what if you don't know how? The first episode of the new year of Done! is about how you can get help from AI to build your automated workflows Have you created an automation in Power Automate that you're especially happy with? Write to me and tell me. I'm curious to hear about it! Are you using the checklist feature in your to-do app for the right thing? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your person

What does your perfect structure really look like? And what does it look like today? The final episode of Done! of the year is about a shortcut to improving your structure and making it last. Have you also made a similar description of how you work in a structured way, as Mikael did? What did you describe in it? I am curious to hear, so please write to me and tell me. Have you booked a talk on structure and working in a more stress-reducing, sustainable way for January's kickoff yet? Now is the time. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by pr

An attentive assistant you can think out loud with and who always wants to talk to you – wouldn't that be something? Done! this week is about Microsoft Copilot's new voice feature. Have you used Copilot's voice mode? What did you talk about? What have you let Copilot do for you? Tell me! Email me right away – I'm curious to hear from you. What gift are you giving your future January-self for Christmas? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in y

If you tend to take on too much responsibility in meetings, how can you help yourself act differently next time? Done! this week is about a trick to help you get more out of your meetings. What tricks do you use to get better at participating in meetings? Write to me and share. If we all help improve our meetings, we have a lot to gain – in both efficiency and job satisfaction. Want to know how to make time for reflection? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly

Can the ideas of a Japanese track and field coach help you succeed? This week, Done! is about the simple yet practical Harada method. In this blog post from an American volleyball coach, you can see the map that Ohtani used, translated into English. Have you used the Harada method in your work? How? Write to me and tell me. Methods like this, which provide us with support in achieving our goals, fascinate me greatly, so I am curious to hear about what you have done. Here's how you can easily solve minor hassles that disrupt your workday. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hype

If things get hectic toward the end more often than you'd like, this week's tip is for you. Because in this episode of Done!, I'm sharing a simple piece of advice that will help you rush less. How do you ensure you receive the help you need on time? Got any tricks? I'd love to hear about them, because I've been in the situation I just described—and I, too, need to get better at asking for help before it's painfully evident that I need it. Please email me and let me know. Do you know these three ways of aligning your to-do list with your plans and projects in other tools? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to

Imagine minimizing the post-meeting work so that everything you need to remember for the next meeting is automatically organized in the right place. This week's episode of Done! is about how the Microsoft 365 app Loop can make life easier for those who have many meetings. Have you used Loop in a way that makes you really happy? Write to me and tell me — I'd love to hear examples of smart ways to use this fairly new tool. Is there an optimal balance between working at the office and from home? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a "struktör". As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providin