Done!

You have decided on a structure for your work, but how do you remember what to use what tool for—and when? This week’s episode of Done! is about what you must do to benefit from the structure for a long time. How have you reminded yourself of the structure you have set? Write to me and tell me. I look forward to hearing from you. Do you know these 5 questions that make your out-of-office message clearer? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in

Are you asked to do many ”As soon as possible” tasks? This week’s episode of Done! is about making prioritizing when you are assigned tasks easier. Have you done something similar to what Lise-Lotte did? Write to me and tell me about your trick. I will be as happy to receive your email as I was when I heard from Lise-Lotte. Do you know this trick to stay focused on the right task when other tasks are tempting? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work

There’s so much to do - and so little time. But, do you really make use of the time you have at your disposal? In this week’s episode of Done!, you will learn how to make the most of the small gaps in your everyday life. What can these "on the go" tasks be for you? What are the small things you like to do in small gaps? Write to me and tell me, because perhaps I'll think of more small things I'll be happy to get done from now on. I also want to make the most of my valuable focus time. Here's 8 kickstart verbs that helps you get unstuck. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper

You haven’t used a digital to-do list tool yet, but you know you are ready for it. But how do you start? In the 636th episode of Done!, you will learn the five first steps to take when setting up a digital to-do list. How did you go about starting a new to-do list tool last time? What worked well for you? Please write to me and let me know. I want to hear about your experiences.  Do you know these three simple steps for creating a structured morning routine? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and me

Do you use collaboration tools such as Trello or Planner while also keeping a to-do list in Todoist or To-Do? In this week’s Done!, you will learn how to connect these tools to get a better overview of everything you have to do. Here are some useful links from the episode: Trello connector in Power Automate in Microsoft 365 Todoist connector in Power Automate Ready-made integration between Trello and Todoist Have you made any other clever connections between Planner or Trello that have made it easier for you? Please write to me and let me know. I'm curious! Here's how to identify and eliminate those small, daily nuisances. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of

Have you noticed that if you divide your time between two equal roles, you might work more than full-time? In this week’s episode of Done!, you’ll learn how to structure your work when you have dual roles so you work the right amount of hours in each. Have you solved the problem of role distribution differently? Write to me and tell me about it. Perhaps you have found a clever trick that I can also benefit from! Do you know what habits have the greatest impact on our productivity, in my opinion? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providi

Have you had to work on the weekend due to something urgent that came up late on Friday? The 633rd episode of Done! is about how to avoid that happening again. What would you have done if you were in my lecture participant's situation? Please write to me and tell me. I want to know! Do you know these 6 ways to keep your goals close at hand? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stiernholm, you wil

When will you find time to show your colleague how to do something when both of your calendars are full with no gaps? This week’s episode of Done! - No. 632 - is about how you can show others how it’s done even when time is scarce. Do you also use screen recording? If so, what for? What do you usually record? Write to me and tell me. I'm sure there are more uses for this simplifying format than I have thought of so far. I'm curious to hear how you do it. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to entrepreneurial companies in hyper-growth. He extinguishes himself by providing clients with concrete tools and methods

Do you wish there were simple descriptions of how tasks are done, making it easier for new employees to understand? In this week’s episode of Done!, you’ll learn how to have an AI create the simple checklists you need. In the episode, I mention these three transcription services OpenAI's Whisper Sonix.ai Descript Have you used AI to document processes and routines differently? Please write to me and tell me! I am fascinated by the simplification possibilities hidden here, and I would love to hear your best tips. Here's why you should choose how you are interrupted. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: Everything can be done easier! David is frequently hired as a speaker by all kinds of businesses, from well-established major corporations to ent

Do you have many different email accounts to manage? It’s quite a hassle. This week’s episode of Done! is about how to gather your email inboxes in a simple way. Here's how to add more email accounts to your emailing app: Outlook Mail for MacOS Gmail You who cannot add multiple (external) accounts to Outlook, for example, but still have several addresses to manage, how do you do it in a structured way? Email me at david@stiernholm.com (my main, most frequent address)! I'm curious to hear about your clever trick. Have you made the same 10 structural mistakes as I have? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporati

You want to have good structure in your work, but what does it actually look like? The 629th episode Done! is about how to navigate a typical, intense day with good structure. Do you have a different abstract image of your structured work process? Show it to me or tell me! I would be happy to hear your thoughts.  Here's how the small structure details can have a major impact on your work. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your pers

Your colleague has indicated that they are busy, but does that apply to everything? Done! this week is about an agreement that reduces friction in the organization. What have you agreed upon regarding what the different statuses mean? Please write to me and tell me. I am curious to hear what you have come up with! Here's what to do if a reminder is valuable sometimes and sometimes not. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your person

Do you struggle to find time for reflection and to work undisturbed? This week's episode of Done! is about letting Outlook schedule your focus time automatically. Here, you'll find the step-by-step instructions about how to start a focus plan in Viva Insights. How have you used the focus plan feature in Viva Insights? Perhaps you have found an unconventional use you want to tell me about. If so, write to me and I will read about your experiences with great interest! See my short video about the two steps you need to pick your next task in when you keep your to-do tasks in two lists. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established m

If you are more selective about which meetings you attend, and your colleagues do the same to create more room in their calendars, will you ever be able to schedule a meeting with all the key participants again? In this week’s episode of Done! - No. 626 - you will discover how it’s still possible to find a suitable meeting time with colleagues who occasionally want to work without interruptions. How do you choose which meetings to attend? What is the deciding factor? Write to me and tell me, because I am curious. Here's why you should log what you have said no to. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to

As AI becomes a frequently used tool, you develop very good prompts that you want to use often.  However, it’s cumbersome to formulate them again and again! This week’s episode of Done! - No. 625 - is about how you can save AI prompts. Do you save your prompts differently? How? Please write to me and let me know! Here's how an AI can reveal what you’re not talking about during your meetings (but should)! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work

Wouldn’t it be nice if an AI could work for you in the background without you having to ask for help all the time?  Now, it’s possible. Today, Done! is about how you can use ChatGPT’s new Tasks feature. What have you used ChatGPT Tasks for? Let me know! I’m eager to find more ways to get more done with less effort, so I’d love to hear your tips. Email me if you’d like to share. Here's what I replied to the question I got about feeling that you haven't accomplished anything all day. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing cli

Do you find it hard to find a good way to reward yourself when trying to establish new habits? This week's episode of Done! - No. 623 - is about a different kind of reward you can try. Do you usually reward yourself in this way? Where do you prefer to move? What is the "highest level"? Please write to me and tell me. I am curious to hear. Do you know these two excellent and free (!) apps for scanning text with OCR (video, 1:38 min)? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be ap

Do you never get to the end of your to-do list? There’s actually a way for you to do that every day. The first episode of Done! for 2025 is about a shorter kind of list. What difference has your "minimum list" (or whatever you call it) made for you? Please write to me and tell me. I'm curious!  Here's how to feel better by planning during your commute! These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David

 The day never goes as planned, does it?  This year's final episode of Done! explores why having a plan is still worthwhile. Do you usually make a plan while competing with everything spontaneously popping up? How do you typically go about it? Tell me! Here's how I set up an automated podcast with AI from the newsletters I don't have time to read. These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corporations to entrepreneurial companies in hyper growth. He extinguishes himself by providing clients with concrete tools and methods that can be applied instantly both at work and in your personal life. During a talk with David Stier

Do you want to avoid dealing with urgent firefighting situations while on vacation? Then, this week's episode of Done! is for you. Because, today, I’ll share how a simple extra line can help you leave work behind more easily when you're on leave. Do you do this, too? Or do you do something completely different? Please write to me and tell me. In fact, two more readers contacted me independently after Tomas did and told me that they do the same thing. Perhaps this is more common than I have noticed. Does hope or mindfulness give you the best resilience in challenging times? These episodes are also available as a weekly newsletter to your email. If you rather read than listen (or both!), sign up for a free subscription. David Stiernholm is a ”struktör”. As such he helps people and companies become more efficient and productive by creating better structure. His motto is: everything can be done easier! David is frequently hired as a speaker by all kinds of businesses ranging from well-established major corpor