Beyond The To-do List

Optimism isn't a mood you're born with, and it isn't a mindset you can summon on command. It's a set of habits you practice, especially on the hard days. That's the case Michelle Gielan makes in her new book, Resilient Optimism: The Science of Sustaining a Positive Mindset in Tough Times.Michelle is a positive psychology researcher, a former CBS News anchor, and the bestselling author of Broadcasting Happiness. She holds a master's in applied positive psychology from the University of Pennsylvania and runs GoodThink, a research and training firm, with her husband, Shawn Achor. She left the anchor desk after years of reporting recession news to study the opposite problem: how people find a path forward when things are hard.In this conversation, we cover:Three minutes of bad news: Her study with Arianna Huffington found that three minutes of negative news in the morning left people 27% more likely to call their whole day negative six to eight hours later. Pairing problems with solutions made

Focus, sleep, and stress all run on the same 90-minute cycle — and Dr. Christian Poensgen argues that's where productivity that lasts actually begins. He's a scientist turned executive coach whose doctoral work was on the relationship between stress and performance, and co-author, with Eric Partaker, of Ultraproductive: The 90-Minute Method to Optimize Focus, Sleep, and Stress.Christian's own wake-up call was the quiet kind. No ambulance, no emergency — just an 80-hour week, seven hours in bed, and the feeling every morning that a truck had hit him. He had the PhD in stress and performance and still walked into near-burnout. What he found on the way out is the spine of this conversation: three levers that carry most of the weight, and a body clock that was running underneath all of it the whole time.In this conversation, we cover:Pseudo-productive busyness: Why long hours and a cleared inbox can leave the things that matter untouched — and why an inbox is really a to-do list other people built

Simplicity and decision fatigue are the focus of this conversation with Roy Schwartz, co-founder and president of Axios.Roy Schwartz co-founded Axios and Axios HQ after helping build Politico, where he first saw how much of modern work is just noise competing for attention. His dyslexia forced him to compress everything down to the core just to keep up — a coping strategy that became the foundation for Smart Brevity and, later, his new book Simplify: Do 50% More with 50% Less, co-written with his Axios co-founders.In this conversation, we cover:Confront, Delete, Amplify: Roy's three-step framework for finding where your time actually goes, cutting what doesn't serve your real goals, and redirecting that time toward the few things you're genuinely good at.Why delete is harder than it sounds: the evolutionary pull to accumulate — meetings, reports, obligations — and why saying no requires deciding what you're protecting time for, not just what you're cutting.Decision fatigue and the handcuff

Marriage communication looks different when both partners are neurodivergent — so Jackie Kelley and her husband built their own rules from scratch.Jackie Kelley is a neurodivergent storyteller, illustrator, wife, and mother based in Gilbert, Arizona. Through her social media content and viral "Marriage Rules" videos, she helps couples build communication rhythms that actually fit their lives. Her book is So You Married a Human: The Totally Doable, Unconventional Guide to a Thriving Partnership(Zondervan, 2026).In this conversation, we cover:Self-regulation before communication: Why you can't talk through a fried nervous system — and what "getting yourself right" actually looks like before a hard conversation happens.The email rule: How writing instead of talking transformed the worst season of Jackie and her husband's marriage, and why the format matters as much as the content.Microwave vs. crockpot: What happens when two people process emotions at completely different speed

Work-life balance and boundaries are at the center of this conversation with Sarah Armstrong, author of The Art of the Juggling Act.Sarah Armstrong is the head of Global Marketing Operations at Google and the author of The Art of the Juggling Act: A Bite-Sized Guide for Working Parents. With a career spanning McKinsey, Leo Burnett, and two decades at Coca-Cola, she writes and speaks about what it actually looks like to show up for both work and life — and how to decide which is which.In this conversation, we cover:The 5-ball framework: Work, family, friends, health, and spirit — Sarah's framework for identifying which balls in your life are rubber (they bounce when dropped) and which are glass (they don't), and why that distinction is more useful than any calendar hack.Defining balance on your own terms: Why balance isn't a fixed state you achieve once and maintain, why imbalance is inevitable (not if, but when), and how deciding what balance means for you is the work before the tacti

Goal setting, intentional living, and following through are at the center of this conversation with Chris Bailey, productivity author and co-host of the Intentional AI podcast.Chris Bailey's work traces a decade-long arc — from The Productivity Project to Hyperfocus to How to Calm Your Mind. His new book, Intentional: How to Finish What You Start, pulls that thread together, arguing that following through has less to do with discipline than with knowing what you actually value. He returns to the show for the seventh time, going all the way back to 2014.In this conversation, we cover:Values as the real engine of follow-through: why a scientifically validated values test (Schwartz's 12 values) predicts what you finish better than any goal hack.The CP-atone trap: how the idea of a goal — waking up at 5 a.m. — seduces us more than the daily reality of living it, and how to catch yourself doing it.Editing vs. dropping goals: treating a goal like a draft y

Creativity, play, and intentional living are at the center of this conversation with Rachael Renae, artist and author of Prioritize Play.Rachael Renae is an artist, workshop facilitator, and self-described "creativity hype gal" based in Detroit. After more than a decade as an engineer and years running a handmade stationery business, she now helps people reconnect with their creativity through play — through workshops, one-on-one coaching, and a creative community called The Juice Box. Prioritize Play is her debut book, and she narrates the audiobook herself.In this conversation, we cover:Play over productivity: Why Rachael reframes creativity as "play" — low-stakes, no expectations — and why that shift reaches the people who insist they're "not creative."The monetization trap: What running a handmade stationery business taught her about pouring all your creative energy into a side hustle, and why a passion doesn't have to become a job to be worth your time.Create more than you c

Self-awareness, mindset, and personal productivity are at the center of this conversation with Lisa Marker-Robbins, a Master Certified Birkman Method coach — one of the roughly 3% of consultants at that level.Lisa has taken more than 4,000 people through the Birkman assessment over 30-plus years. She runs an executive coaching practice for adults and founded Flourish Coaching, where she helps 15–25-year-olds find career clarity before they spend years and tuition on the wrong path. She started out as a teacher, and the through-line — helping people understand how they're built — never left.In this conversation, we cover:What Birkman measures that most assessments miss: Not just how you behave, but what you need from other people, and how you react when those needs go unmet.The four colors and nine components: Why your "usual," your "needs," and your "stress" scores tell three different stories about the same person.Working with your wiring instead of against it: Why, as Lisa puts

Self-trust and identity are at the center of this conversation with Lester Clowes, executive coach and author of Stop Lying to Yourself.Lester Clowes spent a decade running a school system before building a coaching practice around the exact motivational content he used to be hooked on himself. His new book, Stop Lying to Yourself, examines the quiet lies capable, organized people tell themselves right up until nothing changes.In this conversation, we cover:Promise debt: How years of small broken commitments to yourself compound into a negative balance — and why that balance, not your system, is usually the real problem.Act as if, not fake it till you make it: The difference between performing someone else's identity and architecting your own, and why one has an off-ramp and the other doesn't.Self-trust vs. self-reputation: Why the feeling and the record are two different things — and why feelings always snap back to match the record, no matter how good the pep talk was.The desert: The unglamorous m

Burnout, energy management, and decision fatigue are at the center of this conversation with Liane Davey, organizational psychologist and the "teamwork doctor."Liane Davey is a New York Times bestselling author and CEO advisor with 25+ years researching what makes teams work. Her latest book, Thoughtload: Manage the Madness and Free Your Team to Do Great Work, argues the number we've been tracking wrong all along isn't workload — it's the mental and emotional weight underneath it. She previously joined the show to talk conflict; this time she's back with the framework underneath the exhaustion itself.In this conversation, we cover:The Thought Load Equation: cognitive demands plus emotional burden, divided by your energy reserves — and why managers can see your workload but not this.AI and the Hidden Cost: why offloading tasks to AI hasn't lightened the load — it's shifted the hard part to judgment and discernment, and added new anxieties of its own.Output vs. Outcomes: the trap of chasing productivi

Creativity, rest, and mindset are at the center of this conversation with Natalie Nixon, author of The Creativity Leap and Move, Think, Rest.Natalie Nixon has spent two decades as a creativity strategist advising Fortune 500 companies on innovation strategy — work she calls being a "creative whisperer to the C-Suite." She's the founder of Figure 8 Thinking, and her two books make one connected argument: creativity means toggling between wonder and rigor, and rest isn't procrastination — it's fuel for better thinking.In this conversation, we cover:Rest that looks like nothing: Why Natalie assumed her best thinking — staring out the window, taking a slow walk — was procrastination, and what finally convinced her it wasn't.Wonder and rigor, not "creative types": The real definition of creativity as a toggle everyone already uses, and why "I'm not a creative person" misses the point entirely.The 90-second daydream break: The neuroscience of the default mode network, and how a short,

Energy management, decision making, and knowing when to walk away are at the center of this conversation with Mark Malkoff, author of Love Johnny Carson.Mark Malkoff is a comedian, filmmaker, and interviewer who spent eight years and nearly 400 interviews building The Carson Podcast. That work became his first book, Love Johnny Carson, written with biographer David Ritz and a USA Today bestseller. He's back on the show fourteen years after his first appearance — back when he was the guy making viral creative stunt videos.In this conversation, we cover:Guarding your energy: Why Carson stayed alone all day and showed up minutes before showtime — treating energy as the one thing worth protecting — and what that means for anyone who has to perform without burning out.Saying no to protect the work: He turned down film roles and refused to chase trends, because staying number one meant declining almost everything that wasn't the show.Making other people look good: Carson's rule was tha

Time management and time abundance are at the center of this conversation with Laura Vanderkam, bestselling author and time-use researcher.Laura Vanderkam has spent over a decade studying how people actually spend their time — tracking her own hours for 11 years and collecting data from thousands of others along the way. Her new book, Big Time: A Simple Path to Time Abundance, makes the case that time isn't the scarce resource we assume it is, and that shifting how you see it changes how you live it.In this conversation, we cover:The lottery ticket reframe — why Laura argues we should treat the time we've been given as an unearned windfall to manage, not a resource we're constantly running out of.The "not actually more overworked" argument — what a century of time-use data really shows, and why the story you tell yourself about having no time matters more than the data itself.Complexity isn't the enemy, chaos is — Laura's circus metaphor for running a full, complicated life without it feel

I’m excited to revisit this conversation with Charlie Gilkey on his book, Team Habits: How Small Actions Lead to Extraordinary Results. Charlie is the founder of Productive Flourishing, a company that helps professional creatives, leaders, and changemakers take meaningful action on work that matters. He is an internationally recognized thought leader on productivity, planning, strategy, and leadership, and is also the author of Start Finishing: How to Go from Idea to Done and The Small Business Life Cycle. Charlie is also an Army veteran and near-PhD in philosophy.In this conversation, we cover:The Power of Team Habits: Charlie explains why great teams aren’t built by simply adding talented people, but by developing intentional habits and systems that shape how people work together.Small Problems, Big Consequences: We discuss how seemingly minor issues inside a team can compound over time, affecting morale, communication, trust, and the overall health of the workplace.Improving S

I'm excited to revisit this conversation with Claire Diaz-Ortiz discussing her book, One Minute Mentoring, co-authored with legendary leadership expert Ken Blanchard. Claire is a keynote speaker, author, and former head of social innovation at Twitter who helps individuals and organizations build more intentional, meaningful connections — and this conversation is one of the most practical we've had on the show when it comes to how relationships actually help us grow.In this conversation, we cover:Mentoring vs. Everything Else: Claire breaks down how mentoring differs from coaching, consulting, masterminds, and accountability groups — and why the holistic, mutual nature of a true mentoring partnership is what sets it apart.How to Find the Right Mentor: She walks through the practical first steps for identifying the type of mentoring relationship you need in this season of life, and why leading with essence over form is the key to getting it right.The MENTOR Formula: Claire shares the six-st

What happens when you delete every app off your phone for 21 days? In this solo episode, Erik shares what he discovered during a Christmas break internet break — and what the research says about why so many of us feel like we can't put the phone down in the first place.In this episode, Erik covers:How We Got Here Without Deciding To: The boiled frog drift into five-to-seven hours of daily screen time wasn't a choice anyone made — it happened gradually, and the data from researcher Gloria Mark at UC Irvine shows exactly what it's cost our attention spans.It's Not Just Social Media: Email, Slack, the news app — your brain doesn't distinguish between Instagram and Outlook. The real pattern is letting an outside ping decide what you think about next, and that pattern is everywhere.The Research That Should Actually Motivate You: Studies from the University of Bath and Beth Israel found measurable reductions in anxiety, depression, and insomnia after just one week off social media — improvements that

I’m excited to welcome back my good friend Dr. John Drury for part two of our conversation on the rule of life and how ancient practices can help us live and work with more intention. John is a New Testament scholar, professor, and thoughtful guide when it comes to integrating spiritual rhythms into ordinary life. In this continuation, we move from the big-picture ideas we introduced in part one into the practical how-to of building rhythms that create space for rest, reflection, and renewal before burnout forces the issue.In this conversation, we cover:Monthly Desert Days: John explains the idea of a monthly “desert day” or “9 to 4 retreat,” a set-apart block of time for radical understimulation, reflection, rest, and reconnecting with what matters most.Why Understimulation Matters: We talk about why screens, noise, and constant input keep us from noticing our own lives—and how analog activities, silence, walking, journaling, and slower rhythms can help reset our attention.Expect Nothing, Expect Ev

I'm excited to revisit this conversation I had with John Drury to the show to discuss how ancient spiritual practices can reshape the way we approach productivity, rhythm, and life itself. John is a professor at Indiana Wesleyan University's School of Theology and Ministry, holding an M.Div. and Ph.D. from Princeton Theological Seminary, and a close personal friend of mine for over 25 years.In this conversation, we cover:Rethinking the Rule of Life: John introduces the concept of regula vitae — the rule of life — and explains why the question isn't whether you have one, but what's currently ruling yours.The Pandemic as a Mirror: We reflect on how COVID-19 disrupted our routines and created an unexpected opportunity for radical understimulation — and what we can learn from the people who actually took it.Life vs. Work-Life Balance: John challenges the very language of "work-life balance," arguing that life is your time — and work is just one part of it — never the other way around.Orie

Welcome to the first episode of 2026! If you’re feeling that “new year, new me” pressure: goals, plans, fresh calendars, the whole thing—this one’s for you. Because when life inevitably punches your perfectly color-coded week in the throat, the issue isn’t your planning… it’s what you thought planning could control. This episode is all about Control vs. Agency—and how to stay productive when outcomes refuse to cooperate.In this episode we cover:• Why Control Breaks (and Agency Doesn’t): Control tries to guarantee outcomes; agency chooses your response when the day goes sideways.• The Identity Trap of Productivity: What happens when “being on top of things” becomes self-worth—and why that makes disruptions feel like failure.• The 4-Step Agency Process: Name what you’re trying to control, separate what’s in your hands vs. not, choose one “agency lever,” then replan from reality.• Stabilization Over Catching Up: Why the goal isn’t to “win the week,” but to stop the panic spiral and choose the next stabilizing mo

I’m excited to welcome Mike Vardy back to Beyond The To-Do List for one of our ongoing traditions: Productivity A-Z!This is Part 2 of a two-part conversation — and we split it across both shows. Part 1 is over on Mike Vardy’s podcast, A Productive Conversation. You can also watch the whole two part video here. Here on Beyond The To-Do List, we pick up the thread and cover letters N-Z.In this part of the conversation, we cover:What “Nuance” Actually Means for Productivity: Moving beyond rigid rules and one-size-fits-all advice into decisions that fit real life.Pacing vs. Speed: Why sustainable progress is less about going hard and more about going smart—without the burnout tax.Rhythm and Cadence: How to build productivity patterns that flex with your energy, your season, and your responsibilities.Rest as Part of the System: Why recovery isn’t a bonus feature—it’s a core component of doing meaningful work consistently.The Middle Ground Between Chaos an